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Frequently asked questions

For creatives

What do you mean by 'creatives'? I'm not an artist – does this apply to me?

We’re using the term ‘creatives’ to make it clear that this programme is about creative learning experiences and creative thinking. You don’t need to be an ‘artist’ or describe yourself as one – there’s creativity in game design, fashion design, spoken word, storytelling, and much more.

A creative could also be a person who is very skilled and knowledgeable in cultural arts such as tapa making, weaving, or knitting, tīrākau.

How can I, as a creative practitioner, be part of this programme?
  1. Approach a kura or school and discuss with them if they want to work on a creative project with you and plan to submit a joint application with them; alternatively
  2. List your profile on the Arts Online website by submitting an  expression of interest  , so that interested kura or schools can contact you about potential partnerships.

Submitting this EoI doesn’t guarantee that you will be successful in obtaining a project/funding. You are just making yourself available to kura and schools who may be interested in working with you. The best way moving forward is to submit this EoI and contact kura and schools in your region to see if they are interested in partnering on a creative project.

Get more information on the application process .

I really want to work with a kura. How can I do that?

If you already have a relationship with a kura, you can ask them if they would like to put together a joint proposal (application) with you. Note that you need to have a certain level of proficiency in te reo to work in a kura – you can talk with the kura about what they expect this to be.

Can I submit my expression of interest in te reo?

Most definitely! Kura and schools can submit their joint applications in te reo or in English.

I’m only available at certain times but I still want to be involved. Is that possible?

Yes, when you submit your  expression of interest , there’s a section where you can specify when and where you’re available. This will help you and the kura or school to work out your availability together.

Will I be left with a class by myself?

No, Creatives in Schools is about kura or schools and creative practitioners working together, so you’ll always have a kaiako with you.

I haven’t been chosen but I still want to take part. What should I do?

We know there’s a lot of interest in Creatives in Schools, but only a certain number of projects are funded in each year, so some will miss out. You can re-apply with a kura or school in the future rounds.

We also recommend contacting your local kura and schools to develop a project instead of waiting to be selected.

How can I find out more about this programme?

You can get in touch by emailing  CreativesinSchools@education.govt.nz

Can organisations apply to the Creatives in Schools programme?

Kura and schools can partner with organisations, companies, and/or individuals. Creative organisations or companies will have to identify the individual creative(s) that will work with the kura and school and agree in advance how the creative fee of $10,000 will be remunerated to the creative(s) if they are funded. The application will need to demonstrate how the Creatives in Schools project will be above and beyond an organisation or company’s usual activity in schools.

How many creatives may be involved in a project?

A project may involve 1–3 creatives and a number of kura and schools. In terms of funding, the creative(s) who deliver the project will be remunerated a fixed total amount of $10,000. If two or three creatives are involved, this will be split between the creatives. If two creative practitioners are delivering 50 hours of contact time each then this will total 100 contact hours.

Can I claim reimbursement of time spent to plan the project and submit the joint application?

No, you cannot claim the time spent on planning and preparing the application. If your project is funded, the creative’s fee of $10,000 will cover the 100 contact hours, planning, preparation, and evaluation time.

Can I take my own designed project to kura and schools and apply for funding from the Creatives in Schools programme?

Yes, but you will need to work with the kaiako to ensure that the project is tailored for the needs of ākonga at that school or kura.

Will the Ministry of Education find me a kura or school to work with?

No. We will publish your anonymised profile on this Arts Online website. It is up to kura and schools which creative(s) they chose to work with. If a school requests your details, we will provide them. We also recommend contacting your local kura and schools to develop a project instead of waiting to be selected.

Can I edit my profile after it has been published on this Arts Online website?

Yes. Send your edited profile to  CreativesinSchools@education.govt.nz  and we will update your profile.

Can I do this project for free or less than $10,000?

No, you cannot. $10,000 is a fixed remuneration which a creative practitioner will get to deliver a creative project in a kura or school. Fair remuneration for creative(s) is a key part of the programme.

How much of the 100 contact hours should be allocated to collaborative planning?

Total remuneration for creative practitioner/s is $10,000. This will cover 100 contact hours, including contact time with ākonga and planning time with kaiako. We expect a minimum of 85 contact hours with ākonga. It also covers any additional time that the creative professional or professionals spend:

  • on their own planning and preparation
  • applying for the project
  • participating in induction and training for the project
  • on final project report preparation.
I have submitted my expression of interest. What happens next?

We will publish your anonymised profile on the website. If a kura or school selects your profile from the website, they will request your complete profile from us, and we will send them your full profile. Kura or schools will then contact you to discuss further.

Who should submit the joint application, the creative or the school?

The kura or school is responsible for submitting the application, but it must have been developed jointly with you. If the application is successful, the kura or school will sign a contract with the Ministry of Education. They will then sign a contract with the creative practitioner/s.

We are two creatives and have designed a 50-hour programme with the school, so that together we will spend 100 contact hours with ākonga. Is this possible?

Yes, that is correct. 100 contact hours is the total number of hours the creative practitioner/s must spend delivering the project, including contact time with ākonga and planning time with kaiako. This also includes any additional time the creative professional or professionals spend on planning, preparation, training, and reporting. We expect a minimum of 85 contact hours with ākonga. If two creative practitioners are delivering 50 hours of contact time each, then this will total 100 contact hours.

Is the Creatives in Schools programme only open to New Zealand residents?  Or is there potential to submit applications from established art kaiako outside of NZ?

The Creatives in Schools programme is only for New Zealand residents and the creatives need to be present in New Zealand to deliver the project physically in the classroom.

Can I apply with more than one kura or school for more than one project? 

Yes, this is possible, but you need to ensure that you have time for both projects.

For kura and schools

How will kura and schools be supported to participate in Creatives in Schools?

Kura and schools receive funding for kaiako release for planning, liaison with the creative practitioner, and the monitoring and reporting involved with the project. Funding is also available for project materials and/or travel costs.

If you need support with your application, please email our Creatives in Schools regional coordinators, cisregionalsupport@core-ed.ac.nz

For questions about the programme, email creativesinschools@education.govt.nz

When do projects need to take place?

Applications usually open in June every year to select the projects which will take place in the following calendar year.

What year levels is the programme aimed at?

Creatives in Schools is designed for all school-aged ākonga from years 1–13.

Which kura and schools can participate in Creatives in Schools?

All primary and secondary state schools, state-integrated schools, and kura can participate in the Creatives in Schools programme.

What happens if our application is not successful in the year we apply for?

The Ministry of Education will inform you if your kura or school is not chosen in the year you apply for. You can also re-apply in future years.

When do we apply for a police vet check for our creative?

Before a creative can start working in a kura or school, they must undergo a police vetting check. This will be organised by the kura or school. 

In past rounds, projects have been delayed due to delays in police vetting. You should apply for police vetting of your creative as soon as your application has been successful. Please visit the  New Zealand Police website  for more information.

How much time of the creative’s 100 contact hours should be allocated to collaborative planning?

Total remuneration for creative practitioner/s is $10,000. This will cover 100 contact hours, including contact time with ākonga and planning time with kaiako. We expect a minimum of 85 contact hours with ākonga. It also covers any additional time that the creative professional or professionals spend:

  • on their own planning and preparation
  • applying for the project
  • participating in induction and training for the project
  • on final project report preparation.
What is the maximum number of ākonga who may participate in a creative project?

This will need to be agreed between the creative and the kura and school.

Can private schools participate in this programme?

The Creatives in Schools programme is only for state and state-integrated schools and kura.

How many kura and schools may be involved in a project?

For each project, a number of kura and schools, or a cluster of schools, may participate. One kura or school will need to take the lead and become the point of contact for the Ministry of Education.

Can we claim reimbursement of lead teacher time spent in planning the project and submitting the joint application?

No, you cannot claim for time spent planning and submitting a joint application. However, you can budget for and claim up to $4,000 for teacher and kaiako release time during the project, for planning and liaison with the creative, and for monitoring and reporting on the project.

Can we give the creative practitioner koha from the $10,000 fee of the creative?

The $10,000 (+GST, if applicable) fee is to be paid directly to the creative and is not to be used for any other purpose. If you want to give additional koha to the creative(s) you will have to manage this from your own resources.

Can we use the funding provided to buy a gift for the creative?

No. The funding provided is tagged for the creative, kaiako release time, project materials, and travel.

Can we do our existing art project under the Creatives in Schools programme?

The Creatives in Schools programme is intended to provide creative learning experiences for ākonga that are over and above what a kura or school is already expected to deliver (through the curriculum). A Creatives in Schools project could either be completely new or could enhance or extend an existing art project within your kura or school. However, this will need to be agreed between you and the creative(s) you are working with. The creative(s) and the kaiako should work together to prepare the joint application and plan the project. The project must meet the selection criteria for Creatives in Schools projects.

Can I negotiate with the creative to deliver the project for free or less than $10,000?

No, the $10,000 is a fixed remuneration that the participating creative practitioner(s) will receive when delivering a creative project in a school/kura.

Will a kaiako be present at all times during project sessions?

Yes, there must be a kaiako present at all times to support the creative(s) in delivering this project. The Creatives in Schools programme is also designed to support kaiako learning new skills. Kaiako are expected to work in the classroom with the creative(s) and not use them as a substitute kaiako. Kura and schools are responsible for ensuring that Creatives working in their school know everyday procedures and expectations to follow within the kura or school. You and the creative(s) should discuss how you will work together and review this as the project progresses.

Can I submit a joint application and find my creative afterwards?

No, this is a collaborative project. You cannot plan and submit a joint application without the involvement of an artist or creative practitioner from the onset of the project.

Can we work with an organisation or company and apply to participate in the Creatives in Schools programme?

Yes. The Creatives in Schools programme is open to organisations, companies, and individuals. Organisations will have to identify their individual creative(s) to work with an identified kura or school.

Can we carry out our project in less than 8 or more than 20 weeks?

No. All projects should last from 8 to 20 weeks only. This is to ensure that there is sufficient time for everyone to get the most out of the project.

Can a kura or school have two concurrent artists in the kura or school, doing different projects, under this scheme?

Yes, this is possible, but you need to ensure that the kura or school has capacity for both projects.

Our kura or school needs support and upskilling in digital creative design. Is this something we could apply for funding for under the Creatives in School programme?

Yes, you can apply for a project in digital creative design. Kura and schools should always identify the requirements and creative needs of their ākonga before they design a creative project for their kura or school.

Is it appropriate to use the funding to purchase a microphone, camera, laptop, or any other capital items?

There is a budget of up to $3,000 for project materials. We understand that projects may require capital items to support their creative such as a camera, microphone, laptop, etc. Only a reasonable and small amount of funding can be used towards capital expenditures.

If you don’t find an answer to a question or concern you have on this website, please contact the Creatives in Schools team   CreativesinSchools@education.govt.nz

 

Page last updated: 28 June 2023
Watch this space for future updates.

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