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Frequently asked questions

Questions from creatives
Questions from schools and kura

Questions from creatives

What do you mean by 'creatives'? I'm not an artist - does this apply to me?

We’re using the term ‘creatives’ to make it clear that this programme is about creative learning experiences and creative thinking. You don’t need to be an ‘artist’ or describe yourself as one – there’s creativity in game design, fashion design, spoken word, storytelling, and much more.

A creative could also be a person who is very skilled and knowledgeable in cultural arts such as tapa making, weaving or knitting, tīrākau.

How can I, as a creative practitioner, be part of this programme?

  • List your profile here on the Arts Online website by submitting an expression of interest , so that schools and kura can contact you about potential partnerships.
  • Apply with a school or kura, by completing a joint proposal with them.

Get more information on the application process .

I really want to work with a kura. How can I do that?

If you already have a relationship with a kura, then ask them if they would like to put together a joint proposal with you. If you don’t have a relationship with a kura, indicate that you’d like to work with one when you submit your expression of interest . Note that you need to have a certain level of proficiency in te reo to work in a kura – you can talk with the kura about what they expect this to be.

Can I submit my expression of interest in te reo?

Most definitely! Schools and kura can submit their joint proposals in te reo as well.

I’m only available at certain times but I still want to be involved. Is that possible?

Yes, when you submit your expression of interest , there’s a section where you can specify when and where you’re available. This will help you and the school or kura to work out your availability together.

Will I be left with a class by myself?

No, Creatives in Schools is about schools or kura and creative practitioners working together, so you’ll have a teacher or kaiako with you at all times.

I haven’t been chosen but I still want to take part. What should I do?

We know there’s a lot of interest in Creatives in Schools, but only a certain number of projects are funded in each round, so some will miss out. However, Creatives in Schools is running until December 2023 so there are lots of opportunities to be involved. We recommend you keep updating your expression of interest  and check back regularly.

How can I find out more about this programme?

You can get in touch by emailing CreativesinSchools@education.govt.nz

Can organisations apply to the Creatives in Schools programme?

The Creatives in Schools programme is open to organisations, companies, and individuals. Organisations will have to identify their individual creative(s) to work with an identified school or kura. You will need to demonstrate that the Creatives in Schools project will be above and beyond your organisation’s usual activity in schools. The $10,000 funding must be used to remunerate the identified individual creative(s) who will deliver the project.

How many creatives may be involved in a project?

A project may involve 1–3 creatives and a number of schools and kura. In terms of funding, the creative(s) who deliver the project will be remunerated a fixed total amount of $10,000. If two or three creatives are involved, this will be split between the creatives.

Can I claim reimbursement of time spent to plan the project and submit the joint proposal?

No, you cannot claim this. If the project is awarded, any time spent in planning, preparation, induction, and training for the project will be covered by the fixed $10,000 remuneration.

Can I take my own designed project to schools and kura and apply funding from the Creatives in Schools programme?

Yes, but you will need to work with the teacher and kaiako to ensure that the project is tailored for the needs of the students and ākonga at that school or kura.

Will the Ministry of Education find me a school or kura to work with?

No. We will publish your anonymised profile on this Arts Online website. It is up to schools and kura which creative(s) they chose to work with.

Can I edit my profile after it has been published on this Arts Online website?

Yes. Send your edited profile to CreativesinSchools@education.govt.nz and we will update your profile.

Can I do this project for free or less than $10,000?

No, you cannot. $10,000 is a fixed remuneration which a creative practitioner will get to deliver a creative project in a school or kura. Fair remuneration for creative(s) is a key part of the programme.

How much of the 100 hours should be allocated to collaborative planning?

You will have to spend 100 contact hours, which refers to time with the students and ākonga. It does not include planning time with teachers and kaiako, and time spent on planning, preparation, induction, and training for the project. However, $10,000 remuneration covers your time with students and ākonga and teachers and kaiako and time spent on planning, preparation, induction, and training for the project.

I have submitted my expression of interest. What happens next?

We will publish your anonymised profile on the website. If a school or kura selects your profile from the website, they will request your complete profile from us and we will send it to them. Schools or kura will then contact you to discuss further.

Who should submit the joint proposal, the creative or the school?

The school and kura are responsible for submitting the proposal, but it must have been developed jointly with you. If the application is successful, the school or kura will sign a contract with the Ministry of Education. They will then sign a contract with you.

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Questions from schools and kura

How will schools and kura be supported to participate in Creatives in Schools?

Schools and kura receive funding for teacher and kaiako release for planning, liaison with the creative practitioner, and the monitoring and reporting involved with the project. Funding is also available for project materials and/or travel costs.

When do projects need to take place?

Projects funded in 2020 must take place in the 2021 school year.

When can schools apply for Round 2 projects?

Applications will open on 25 June 2020 and close on 21 August 2020.

What year levels is the Creatives in Schools programme aimed at?

It is designed for all school-aged students in years 1 to 13.

Which schools can participate in Creatives in Schools?

All primary and secondary state schools, state-integrated schools, and kura.

What happens if our proposal is not successful in the round we apply for?

The Ministry of Education will inform you if your school or kura is not chosen in the round you apply for. You can re-apply in the future rounds. The Creatives in Schools programme is funded up to 2023.

When do we apply for a police vet check for our creative?

Before a creative can start working in a school and kura, they must undergo a police vetting check. This will be organised by the school and kura. 

You should apply for police vetting as soon as your proposal has been successful. Please visit the New Zealand Police website for more information.

When do we submit the police vet check report for our creative?

You must submit the report to CreativesinSchool@education.govt.nz before the project starts. You do not have to do a police report before submitting your joint proposal.

How much time of the creative’s 100 hours should be allocated to collaborative planning?

Creative(s) must spend 100 contact hours with the students and ākonga. The $10,000 fee includes 100 contact hours plus planning time with teachers and kaiako, and time spent on planning, preparation, induction, and training for the project. Each school or kura should allocate sufficient time for teachers to plan with the creative and to touch base before and after each session.

What is the maximum number of students and ākonga who may participate in a creative project?

This will need to be agreed between the creative and the school and kura.

Can private schools or kura participate in this project?

The Creatives in Schools programme is only for state-integrated schools.

How many schools and kura may be involved in a project?

For each project, a number of schools and kura, or a cluster of schools, may participate.

Can we claim reimbursement of lead teacher time spent in planning the project and submitting the joint proposal?

No, you cannot claim for time spent planning and submitting a joint proposal. However, you can budget for and claim up to $4000 for teacher and kaiako release time during the project, for planning and liaison with the creative, and for monitoring and reporting on the project.

Can we give the creative a koha from the $10,000 fee?

The $10,000 fee is to be paid directly to the creative and is not to be used for any other purpose. If you want to give additional koha to the creative(s), you will have to manage this from your own resources.

Can we use the funding provided to buy a gift for the creative?

No. The funding provided is tagged for the creative, teacher release time, project materials, and travel.

Can we do our existing art project under the Creatives in Schools programme?

The Creatives in Schools programme is intended to provide creative learning experiences for students and ākonga that are over and above what a school is already expected to deliver (through the curriculum). A Creatives in Schools project could either be completely new, or could enhance or extend an existing art project within your school. However, this will need to be agreed between you and the creative(s) you are working with. The creative(s) and the teacher/kaiako should work together to prepare the joint proposal and plan the project. The project must meet the selection criteria for Creatives in Schools projects.

Can I negotiate with the creative to deliver the project for free or less than $10,000?

No. The $10,000 is a fixed remuneration that the participating creative practitioner(s) will receive when delivering a creative project in a school/kura.

Will a teacher be present at all times during project sessions?

Yes, there must be a teacher present at all times to support the creative(s) in delivering this project. The Creatives in Schools programme is also designed to support teachers learning new skills. Teachers are expected to work in the classroom with the creative(s) and not use them as a substitute teacher. You and the creative(s) should discuss how you will work together and review this as the project progresses.

Can I submit a proposal and find my creative afterwards?

No, this is a collaborative project. You cannot plan and submit a proposal without the involvement of an artist or creative practitioner.

Can we work with an organisation or company and apply to participate in the Creatives in Schools programme?

Yes. The Creatives in Schools programme is open to organisations, companies, and individuals. Organisations will have to identify their individual creative(s) to work with an identified school or kura.

Can we carry out our project in less than 8 or more than 20 weeks?

No. All projects should last from 8 to 20 weeks only. This is to ensure that there is sufficient time for everyone to get the most out of the project.

If you don’t find an answer to a question or concern you have on this website, please contact the Creatives in Schools team at  CreativesinSchools@education.govt.nz .

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For Creatives

For Schools and Kura

Available Creatives

Tip Sheet for Creating a Strong Joint Proposal

Checklist for Submitting a Joint Proposal

Page last updated: 24 June 2020
Watch this space for future updates.

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